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Privacy Policy

Last Updated: October 22, 2026

Madokero Medical Centre ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Human Resources Management application.

1. Information We Collect

We collect information that you provide directly to us, including:

• Personal Information: Name, email address, phone number, date of birth, gender, and address
• Employment Information: Employee ID, department, designation, salary details, attendance records, leave records
• Authentication Information: Username, password (encrypted), and login credentials
• Device Information: Device type, operating system, and unique device identifiers
• Location Information: GPS coordinates for attendance check-in/check-out (when enabled)
• Usage Information: Activity logs, feature usage, and interaction with the application

2. How We Use Your Information

We use the information we collect to:

• Provide and maintain the HR management services
• Process attendance, leave requests, and payroll
• Send notifications about work-related updates
• Authenticate users and maintain account security
• Generate reports and analytics for management
• Comply with legal obligations and company policies
• Improve our services and user experience

3. Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

• Within Your Organization: With authorized personnel (HR, managers, administrators) as needed for business operations
• Service Providers: With third-party vendors who assist in providing our services (cloud hosting, email services, analytics)
• Legal Requirements: When required by law, court order, or governmental authority
• Business Transfers: In connection with any merger, sale of company assets, or acquisition

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication mechanisms
• Secure data storage and backup procedures

However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

5. Data Retention

We retain your personal information for as long as necessary to:

• Fulfill the purposes outlined in this Privacy Policy
• Comply with legal, accounting, or reporting requirements
• Maintain employment records as required by law

After the retention period, your data will be securely deleted or anonymized.

6. Your Rights

You have the right to:

• Access: Request a copy of your personal information
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal requirements)
• Data Portability: Request transfer of your data to another organization
• Withdraw Consent: Withdraw consent for processing where applicable

To exercise these rights, please contact your HR administrator or use the account deletion feature in the app settings.

7. Location Data

Our app uses location services for attendance verification. You can:

• Control location permissions through your device settings
• Location data is only collected during check-in/check-out operations
• Disabling location services may affect certain features

8. Push Notifications

We use push notifications to send you important updates about:

• Leave request status updates
• Payslip availability
• New messages and announcements
• Task assignments and reminders

You can disable push notifications through your device settings or app preferences.

9. Children's Privacy

Our service is intended for use by employees and is not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy in the app
• Updating the "Last Updated" date
• Sending a notification (for material changes)

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact:

• Email: info@unicornsolutions.co.zw
• Company: Madokero Medical Centre
• HR Department: Contact your HR administrator

12. Consent

By using our application, you consent to our Privacy Policy and agree to its terms.